Charter Bus Prices: How Much Does a Edmond Bus Rental Cost?

Location and Bus Availability

Your location and how far it is from the nearest bus company depot can also influence the cost of your trip. If your trip begins or ends in an area with limited availability, your charter bus cost may be a bit higher due to the higher demand and fewer bus rental options. If you happen to be in one of these areas and are booking with less than 24-hours’ notice, then you may experience an additional fee as a result.

And speaking of additional fees, you’ll want to make sure you aren’t also getting charged for deadhead mileage—the mileage that accumulates with no passengers onboard when the driver has to travel a long distance to reach your pickup location. To reduce deadhead costs, try to reserve a bus from a charter bus company that operates near your pickup and dropoff locations. If you have questions about where the closest bus rental is to your location, your Charter Bus Edmond representative will be happy to let you know.

Vehicle Model

The most apparent factor that influences charter bus pricing is the model of bus you end up reserving. Buses in our network range from 18-passenger minibuses to 56-passenger charter buses. If you have a large group, you can even book a fleet of full-size buses to accommodate everyone.

If you have a small-to-medium sized group, such as your wedding party or sports fans, you can book a 10- to 50-passenger party bus. Party buses are a great way to start the pre-wedding or pre-game celebrations from anywhere with features like bar areas, neon and fiber optic lighting and more. If you opt for a party bus rental, keep in mind that newer models will cost slightly more than older ones, due to all the fancy, upgraded amenities.

And when it comes to the charter buses and minibuses in our network, minibuses often have lower hourly and daily rates than motorcoaches, but it depends. There are also other buses, such as school buses and entertainer buses. Entertainer buses are similar to standard charter buses, but offer additional amenities and accommodations for traveling musicians and performers across multiple days. Because of this, they are often the most expensive bus types to rent. School buses, however, are simpler and cheaper than your average charter bus. They’re usually rented by the day, though you can often secure a school bus at an hourly rate.

The Day of the Week

Demand for bus rentals can also fluctuate depending on the day of the week. Because of this, hourly rates tend to be higher during the weekend than during the week, and charter bus companies also increase the minimum number of hours you can book in order to meet that demand. If you can move your next celebration or event from a Friday or Saturday to a day earlier in the week, you might be able to get your charter bus at a cheaper hourly rate.

Also, keep in mind that major holidays (such as prom or homecoming) also cause the price of a bus to fluctuate due to increased demand. Be sure to book as early as possible in order to secure the best price on your rental.

Time of Your Trip

If you can travel in the daytime, you might be able to rent a charter bus rental at a cheaper rate. Nights and evenings tend to be the busiest, as many people rent buses for social events like concerts, and other special occasions like weddings. If you can adjust your itinerary to take place earlier in the day, you may also be able to book for a shorter period of time to save even more.

Bus Amenities

While we do our best to keep the cost of your bus rental low, certain amenities may increase the price of your charter bus. Amenities such as WiFi, air conditioning, and ADA-compliant features come standard on most charter buses. However, others, like flat screen TVs and DVD players, upgraded leather seating, or PA systems could increase the cost of your trip. Be sure to ask your reservation specialist about which amenities are available at an additional cost and which are not to ensure your passengers are comfortable without spending more than your allocated budget.

Additional Costs

While your quote includes costs associated with the bus itself (mileage and rental cost by the hour or day), your driver’s base pay, and fees for travel such as fuel and toll roads, there are some costs you may have to cover during your trip. Additional costs such as parking permits and fees, a driver’s tip, and their hotel costs if you are taking an overnight trip or multi-day trip are not included in your quote.

Ways to Reduce Cost

• We know it can be a bit difficult to calculate your exact budget before the trip. However, there are some tips and tricks you can try to keep the additional costs down:
• Book your bus as early as possible so you qualify for discounts.
• Make sure the type of bus you are booking is suited to your needs. This means being honest about the number of people in your group so you aren’t booking a bus that’s too large.
• Reduce deadhead mileage and book a bus in the same city as your starting and ending location.
• Limit the number of hotel rooms you need to book. This can be done by choosing a destination near your start point or staying in only one city during a longer trip.

Get a free quote from Charter Bus Edmond

If you’re ready to start planning your trip, give Charter Bus Edmond a call at 405-938-1970. Our reservation specialists are available 24/7 to chat with you about your transportation needs and can provide you with a free, 30-second quote on your charter bus rental!

Are you planning a big group outing and need an easy, comfy way to get around? A charter bus rental from Charter Bus Edmond can transport groups of every size to events and attractions near and far. When you’re ready to book a charter bus, you’ll want to have a handle on charter bus rental costs to ensure you’re keeping within budget. Don’t worry, we can help with that! Use our simple online quote tool for a free, 30-second estimate, or call us at 405-938-1970 for more information!

Charter bus Pricing Factors

• Charter bus rental pricing is flexible at Charter Bus Edmond When you call, we’ll ask about your travel plans and what you’d like to see on your charter bus. That way, our quotes are always tailored to each unique trip rather than providing a generic, one-size-fits-all price point.
• Here are the things that will affect the cost of your charter bus rental and what to expect when booking:
• Trip distance and duration: Charter bus rates can be based on mileage, hours of use, or daily rate depending on where and how long your group is traveling.
• Time of year: Some seasons, like around major events, or during the summer, see higher charter bus rental rates due to increased demand.
• Starting location: The price of your bus rental can vary based on the number of buses available in your pickup or dropoff area and how far your driver will have to travel to meet your group.
• Type of bus: Different types and sizes of buses will be priced differently. A minibus, for example, may cost less than a full-sized charter bus rental with extra amenities like restrooms.
• The Day and Time: Prices also vary depending on whether you’re traveling during the week or on a weekend. If you’re planning a night out on the town with your group, you’ll likely see higher rates for your charter bus.
• Amenities: Although Charter Bus Edmond does its best to provide the best amenities in every bus, certain options are available by request and may result in an additional charge.

We’ll break these down further in the sections below so you know what to expect and keep in mind when booking a charter bus.

Bus Rental Options

Charter Bus Edmond can provide charter buses for group trips of all shapes and sizes. From intimate weddings to corporate conferences, we provide you with a full selection of options, so you’ll have the perfect group transportation.

• Minibus: A minibus is perfect for small- to medium-sized groups traveling locally or on a one-way trip to a nearby city. Minibuses are more flexible than charter buses for navigating tight roads and urban areas, and the compact size makes them a great choice for those needing a quick shuttle for a wedding, or an airport transfer with their corporate team.
• Charter bus: If your large group needs to travel a long distance, like from Phoenix to Las Vegas, or you’re going on a multi-day trip, then you’ll want to consider chartering a motorcoach, known as a charter bus. These buses have up to 56 reclining seats, plenty of luggage storage, and even an onboard restroom.
• School bus: School buses are typically less expensive than minibuses or charter buses. However, amenities like air-conditioning, WiFi, and reclining seats are generally not available. You can also rent a school bus to transport students to field trips and other events at a daily or hourly rate.
• Entertainer bus: These buses are also known as band tour buses and are perfect for accommodating musicians, actors, and film crews. They come with amenities like kitchenettes, living areas, private suites, TVs, and bunks for sleeping. Their amenities make entertainer buses more expensive than standard charter buses.
• Party bus: A party bus is perfect for getting a party started before you even reach your destination. Party buses can accommodate up to 50 passengers and usually have comfortable, spacious seating areas, climate controls and sound systems for playing your own music, and even a fully stocked onboard bar.
• Sprinter Van: Sprinter vans range in size from 8-passenger to 15-passenger vans and offer an affordable alternative to minibuses and full-sized charter buses. They have a smaller footprint than other bus rental options and are often preferred for private trips or events that need a shuttle through city streets.

What are Amenities and Why Should I Choose Them?

Your charter bus may already come with standard amenities like air conditioning and heat, luggage storage, reclining seats, and an on-board restroom, but you can also request others. This may include:

• WiFi and power outlets
• TV monitors and a DVD player
• PA system
• Leather seats
• USB ports

When you call Charter Bus Edmond, we’ll work with you to find a bus with the amenities you need so you won’t have to compromise. You can trust us to provide you with the right bus to accommodate your group’s size and your needs for a comfortable ride.

Tips on Saving Money

• With Charter Bus Edmond, saving money on your charter bus rental is easier than you might think. Use these tips to get the best price for your trip:
• Finalize your itinerary: If you are planning a trip with multiple destinations, having these planned ahead of your call will give you the most accurate quote and help you avoid getting charged for additional mileage after you’ve started your trip.
• Book your trip at the right time: If you have flexibility with your travel dates, avoid booking during busy seasons such as the beginning of summer (June) and around large festivals or events. Your reservation agent can also provide information about when charter buses may be in higher or lower demand depending on the city you’re traveling to.
• Reduce “deadhead”: A bus is in “deadhead” when it is driving to your pick-up location without passengers on board. This mileage is added to your total trip cost. If you’re willing to add some flexibility to your pick up location, this mileage can be reduced. This also applies to your drop-off location. You can also reduce costs by booking a local bus company.
• Book a room for your driver: When you book group transportation, you need to remember your bus driver will need to take a break or rest overnight if your trip spans multiple days or requires extensive hours. If you’re booking a multi-day trip, let your hotel booking agent know and your driver may get to stay for free.
• Check on parking fees: If your hotel or the venue of your event has free charter bus parking, you’ve just saved $50 to $100! Some events and cities also require special parking permits or have specific rules for oversize vehicle parking, so make sure you do your homework before arriving at your destination.
• Reserve the correct bus size: You will save hundreds of dollars by renting a minibus instead of a 56-passenger motorcoach if your group only has 20 people.

Book a Charter bus Today

Now that you have a better understanding of how charter bus pricing works, you can confidently book a charter bus or minibus for your next outing. Call Charter Bus Edmond today at 405-938-1970 to get an instant 30-second quote on your bus rental.